![]() I have several email accounts for professional and personal use, and organize them all into folders and subfolders within Apple Mail. From the perspective of a user of Mail Archiver X, I am fully satisfied. I have found it to be bug-free, fast and straightforward to use. From the perspective of an expert on database design, I regard Mail Archiver X as a fully functional, well-designed database app for email archiving. We recommend backing up your computer and/or external storage drives regularly.I am a computer professional with three computer books published, including one on database design. This process will place items in an archive file on your computer and remove them from the server and your inbox and folders. Check the box next to “ Include Items with Do Not AutoArchive checked” to archive items any items you may have excluded from automatic archiving.We recommend archiving folders individually and including the archive dates to help you find archived email more easily. Note: You can create multiple archive files. Browse to the location on your computer where you want to store your archive.For items from Decemand earlier, choose January 1, 2018 Choose a date for which you want to archive items older thanĮ.g.Click the “ Archive this folder and all subfolders” option.Note: In Outlook 2013, the path is File -> Info -> Cleanup Tools -> Archive Click File -> Info -> Tools -> Clean Up Old Items. ![]() All of the archived messages can still be found in the original exported mailbox location you specified in your computers location earlier.ĪRCHIVING FROM OUTLOOK 2013, OUTLOOK 2016, AND OUTLOOK 365 When you are done viewing archived messages, you can delete them again by control-click the imported mailbox and click Delete Mailbox.Your archived messages should now appear in your mail client. Click continue and navigate to wherever you just exported the messages, and then click Choose. Once Mail is launched select File > Import Mailboxes (select Apple Mail as date format). When you want to view your exported archived messages, you should do so in Mac mail.Now that the archived mail folder has been exported to another location on your computer, delete the archive in Mail app by control-click the mailbox and select Delete Mailbox.Check to make sure all of the emails you exported are in there. Once exported, you should see a mailbox icon appear where you exported the mail.Exporting your mail could take some time. Choose where you want to save your archive on your computer, and subfolders if you have any by selecting Export all subfolders. Export your selected emails by control-click on the mailbox name in the left list and select Export mailbox.Select all of the messages you want to archive and drag and drop them into the new Archive 2017/2018 mailbox.The new mailbox name should appear in the drop down at the left. Name the mailbox with a date/years associated with the messages for future reference (Archive 2017/2018) and choose On My Mac as the location. Launch Mail and right click your inbox from the left menu and select New Mailbox.The following instructions will guide you through archiving emails in Mac Mail to your local computer. Google will send you an email when the archive is ready. The archive creation can take several hours or even a couple of days to create depending on how big the archive is. Options are: Send a download link via email, Add the file to Google Drive, Add the file to Dropbox or Add the file to OneDrive. For example, if your select 2GB as your max size but your zip file is 4GB then you will get two 2GB zip files. If your zip file is greater than your max size, then you will get multiple files. This will depend on how much Mail is in your Gmail account and what other choices you selected in step 6. Once you have everything selected that you want, click Next at the bottom.You’ll notice an arrow next to Mail and if you click it, now you have the option to select All Mail or specific labels (folders, directories). What you include in your archived file is your choice, but you’ll want to make sure that Mail is enabled (Mail is probably sufficient for most users). The Select data to include section has every option selected by default.Click Create Archive under the Download your data window.In the Personal Info and Privacy section, click Control your content.Click on your profile icon in the top right corner (usually your initial by default).You can then download this file to your local computer. The following instructions will guide you through creating a zip file of your emails on Gmail. CREATING A ZIPPED ARCHIVE FILE IN GMAIL AND SAVING IT TO YOUR COMPUTER
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